Overview
Recurring transactions help you track expected bills, subscriptions, and regular income. Kualia matches incoming transactions to your recurring templates so you always know what’s been paid and what’s coming up.How It Works
1. Create a Recurring Transaction
Define your expected recurring expense or income:- Payee (Merchant) - who the payment goes to or comes from
- Category - which budget category it belongs to
- Expected Amount - how much you expect to pay (10% variance allowed for matching)
- Frequency - how often it occurs (daily, weekly, monthly, yearly)
- Interval - custom intervals like every 2 weeks or every 3 months
- Start Date - when the first occurrence is due
- Notes - optional details
2. Automatic Matching
When transactions are imported or entered, Kualia automatically looks for matches against your recurring templates. Matching considers:- Merchant name - does the payee match?
- Amount - is it within 10% of the expected amount?
- Timing - does it fall within the expected period?
- Confidence scoring - a 0-100 score based on all factors
- Auto-linked - high confidence matches are linked automatically
- Suggested - medium confidence matches are suggested for your approval
- Manual - you can always link transactions yourself
3. Coverage Tracking
For each recurring transaction, Kualia shows its coverage status:- Current period - has this period’s payment been made?
- Upcoming periods - what’s coming next?
- Past periods - history of payments
Managing Links
Approving Suggestions
When Kualia suggests a match, you can:- Approve - confirm the link
- Reject - dismiss the suggestion (won’t be suggested again)
Manual Linking
Link any transaction to a recurring template manually if auto-matching doesn’t catch it.Unlinking
If a transaction was incorrectly linked, you can unlink it at any time.Frequency Options
| Frequency | Examples |
|---|---|
| Daily | Every day, every 2 days |
| Weekly | Every Monday, every other Friday |
| Monthly | 1st of every month, 15th every 2 months |
| Yearly | Once a year on a specific date |
Reminders
Set up reminders for upcoming recurring transactions to make sure you’re prepared:| Reminder Option | When You’re Notified |
|---|---|
| On due date | The day it’s due |
| 1 day before | One day ahead |
| 2 days before | Two days ahead |
| 1 week before | One week ahead |
| 1 month before | One month ahead |
Active vs Inactive
You can mark recurring transactions as inactive when they’re no longer relevant (e.g., a cancelled subscription). Inactive recurring transactions:- Stop matching against new transactions
- Retain their history
- Can be reactivated later